Welcome to the Medeconomics HR Toolkit

The HR Toolkit is a practical guide to tackling common HR issues, including hundreds of downloadable policies, forms, letters and interactive checklists. The materials have been specially created for Medeconomics by the CIPD, the professional body for HR and people development, and are regularly updated to reflect changes to legislation and regulations.


HR Toolkit topics

How to manage holiday entitlement and pay

Key points

  • Key points: How to manage holiday entitlement and pay
  • Part 1 How to manage holiday entitlement and pay: Entitlement
  • Part 2 How to manage holiday entitlement and pay: Creating a holiday entitlement and pay policy
  • Part 3 How to manage holiday entitlement and pay: Defining the holiday year
  • Part 4 How to manage holiday entitlement and pay: Requesting holiday and responding to requests
  • Part 5 How to manage holiday entitlement and pay: Holiday pay
  • Part 6 How to manage holiday entitlement and pay: Sickness during annual leave
  • Part 7 How to manage holiday entitlement and pay: Accrued holiday on other forms of leave
  • Part 8 How to manage holiday entitlement and pay: Holiday entitlement during notice periods
  • How to manage holiday entitlement and pay: Parts 1-8 (PDF version)

Downloadable Documents

Holiday entitlement

  • Holiday entitlement for part-time workers contract clause
  • Bank holidays for part-time workers contracts clause
  • Flexi-time policy

Holiday policy

  • Holiday policy
  • Checklist for the content of a holiday policy

Defining the holiday year

  • Letter from employer to employee informing them of the requirement to take leave on specified dates
  • Form for an employee to request to carry over their holiday

Holiday requests

  • Holiday request form
  • Letter turning down a holiday request
  • Checklist for managing holidays

Accrued holiday during other leave

  • Policy on holiday entitlement during maternity leave
  • Letter in response to an employee's request to take holidays before or after a period of maternity leave
  • Policy on holiday accrued during adoption leave
  • Contract clause on holiday accrued during adoption leave

How to manage sick leave and pay

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How to manage staff absence

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