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Key dates for practices in 2017/18

There are a number of key deadlines for practices in England if they are to receive correct payments and meet contract requirements.

The following are contractual requirements under GMS contract and should be part of your regular workplan for the year. There is no change to requirements from last year and full details for each can be accessed from the links below.

The 2016/17 dementia data collection has been extended until 30 September 2017. Full details of the Read codes can be found in the technical requirements for the GMS contract changes for 2017/18 here.

Throughout the financial year there are many deadlines and dates related to payments for enhanced services (ES) and immunisations in England. These are the dates of which you need to keep track, going forward.

Changes from 2016/17

The main change to this year from 2016/17 is that the enhanced service for avoiding unplanned admissions has been dropped. Instead, a new requirement for practices to actively identify and manage patients with moderate and severe frailty (see July, below).

You can find guidance on the 2017/18 contract on our contracts page.

April

  • Monthly vaccination report via CQRS for the previous month

May

  • Monthly vaccination report via CQRS for the previous month

June

  • Monthly vaccination report via CQRS for the previous month
  • Quarterly return for minor surgery, extended hours and learning disabilities ESs

July (Q2 starts)

  • Monthly vaccination report via CQRS for the previous month
  • From 1 July 2017 at the earliest, practices will need to use an appropriate tool to identify patients aged 65 and over who are living with moderate and severe frailty. For those patients identified as living with severe frailty, the practice will deliver a clinical review and provide any other clinically relevant interventions. There is no detailed guidance on this available as yet, but you can read an overview of the requirements here.
  • From 1 July 2017 at the earliest, practices will be contractually required to allow collection of data related to the National Diabetes Audit, the NHS Digital Workforce Census and for a selection of activity no longer incentivised through QOF (INLIQ). A list of these indicators can be found here.
  • A contractual change will be introduced from 1 July 2017, at the earliest, to allow prisoners to register with a practice before they leave prison. The agreement includes the timely transfer of clinical information from the prison to the practice, with an emphasis on medication history and substance misuse management plans, to enable better care when a new patient first presents at the practice.

August

  • Monthly vaccination report via CQRS for the previous month

September

  • Monthly vaccination report via CQRS for the previous month
  • Quarterly return for minor surgery, extended hours and learning disabilities ESs

October (Q3 starts)

  • Monthly vaccination report via CQRS for the previous month
  • From 1 October 2017 new conditions will be introduced which will mean that practices who regularly close for a half day, on a weekly basis, will not ordinarily qualify for the extended hours DES. Full details on how this will work have yet to be finalised.
  • From 1 October the 2017/18 dementia data collection will come into effect. It is not clear whether there will be any chance from the 2016/17 collection, which is rolled over until 31 September. Full details will be provided later in the year.

November

  • Monthly vaccination report via CQRS for the previous month

December

  • Monthly vaccination report via CQRS for the previous month
  • Quarterly return for minor surgery, extended hours and learning disabilities ESs

January (Q4 starts)

  • Monthly vaccination report via CQRS for the previous month

February

  • Monthly vaccination report via CQRS for the previous month

March

  • Monthly vaccination report via CQRS for the previous month
  • Quarterly return for minor surgery, extended hours and learning disabilities ESs

Other points to note

Access to healthcare
NHS Employers and the GPC have agreed contractual changes that help to identify European Economic Area (EEA) patients who may be subject to the NHS (Charges to Overseas Visitors) Regulations 2015.

Practices will be required to provide all new patients with a revised GMS1 form, which includes supplementary questions to determine a patient’s eligibility to healthcare. For those patients who self-declare that they hold either a non-UK issued European Health Insurance Card (EHIC) or a S1 form, the practice should manually record that the patient holds either a non-UK issued EHIC or a S1 form in the patient’s medical record and then send the form and supplementary questions to NHS Digital (for non-UK issued EHIC cards) or the Overseas Healthcare Team (for S1 forms) via email or post.

The DH should be providing practices with patient leaflets, which will explain the rules and entitlements for overseas patients accessing the NHS in England. NHS England and the GPC are working with GP system suppliers to put in place an automated process, as soon as possible.

GMS Digital
NHS England and the GPC have also agreed to pro-actively encourage patients and practices to make use of digital systems. The changes that have been agreed for 2017/18 are non-contractual and include:

  • Practice compliance with the 10 new data security standards.
  • Practice completion of the Information Governance toolkit including attainment of level 2 accreditation.
  • An increased uptake of electionic repeat prescriptions to 25%.
  • An increased uptake of electronic referrals to 90% where possible.
  • Continued uptake of electronic repeat dispensing.
  • Uptake of patient use of one or more online service to 20%.
  • Better sharing of data and patient records at a local level.

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